Admin
Run the building, not the phone tree
Approve coverage, oversee the school or district, and keep PTO honest, all from one queue.
- Bulk approve the morning in seconds
- Manage PTO balances and policy
- See coverage across every school
Coverage management for K-12
Coverage that runs itself by 6:02am.
SubHub replaces the 6am phone tree and the spreadsheet with a calm system of record. Teachers request coverage in a guided flow, admins approve in seconds, and substitutes claim the open jobs. Minutes, not morning phone calls.
Bulk approve in ~4s Push notifications Shared lesson plans
SubHubadmin
Coverage request
Algebra II · Grade 10
for Mrs. Henderson · Lincoln High
Draft
Awaiting approval
Coverage approved
Finding coverage
Coverage assigned
Coverage completed
18
Covered today
3
Unfilled
6
Notified
Lesson plan attached
NCH--JOB
Biology
When
May 7
Duration
1 day
Coverage claimed
6:02am · Taylor R.
The 6am problem
The morning a teacher calls out shouldn't be a scramble.
A spreadsheet, a phone tree, and a group text is how most schools fill coverage. It works until it doesn't, and the cost lands on the one person already up before sunrise.
Before
- Calls and texts before the bell, every morning
- A spreadsheet only one person can actually read
- No record of who was asked, or who said yes
- Lesson plans lost in email threads
With SubHub
- A guided request the night before, in two minutes
- One calendar the whole school reads the same way
- Every ask, claim, and approval on the record
- Lesson plans attached and shared securely
The product
One system for the whole coverage loop
Every part of coverage, handled in one place. No new tab for the spreadsheet, no group text, no guessing who said yes.
Guided request experience
Request coverage in a guided flow
No clunky pop-up, no 30-field form. Teachers answer intent-based questions one step at a time: when, what, who covers the class, and the plan. It takes about two minutes the night before.
- Pick single days or a range on one calendar
- Attach the lesson plan as you go
- Review before it ever reaches an admin
SubHubteacher
When do you need coverage?
May 2025
SMTWTFS
Range
Mon May 5 — Tue May 6
Days
2 days
Approval queue
Approve a morning in four seconds
Admins open one queue, scan what needs a decision, and approve. The moment they confirm, we notify every matching substitute by SMS and email. Bulk approve a full morning in about four seconds.
- See the whole queue at a glance, with plan status
- Bulk approve, or handle one request at a time
- Re-assign without rejecting
Approval queue
3 requests need approval
- Plan readyAwaitingAlgebra II · Grade 10
- AwaitingWorld History · Grade 11
- Plan readyAwaitingChemistry · Grade 12
Bulk approve · ~4s We notify matching subs the moment you confirm.
One calendar, four views
The whole school on one calendar
Month, week, day, and agenda, all reading from the same source of truth. Coverage chips are colored by status so the unfilled day is the one your eye lands on first.
- Switch views without losing your place
- Color-coded by coverage status
- The same calendar the whole school reads
SubHubadmin
May 2025 · Month view
SMTWTFS
27
28
29
30
1
2
3
4
5Algebra
6History
7Biology
8
9
10
11
12Chem
13Art
14
15
16
17
18
19PE
20Music
21
22
23
24
Covered Assigned Unfilled
Open jobs
Subs claim the jobs they want
Substitutes see real open jobs the moment a request is approved, with the subject, grade, school, dates, and whether a plan is ready. One tap to claim. The teacher and admin find out instantly.
- Claim with a single tap
- See the plan status before you commit
- Notified by SMS the moment a job opens
Open jobs · Lincoln High
2 openNCH-J1
Algebra II
When
May 6
Duration
1 day
Window
Full day
School
Lincoln High
Plan ready
NCH-J2
World History
When
May 7
Duration
3 days
Window
Partial
School
Lincoln High
Lesson plans + notifications
Plans attached, everyone notified
Plans ride along with the request and stay behind a signed link that expires after the assignment. Every send, claim, and confirmation lands in one trail, so nobody has to ask what happened.
- Lesson plans stored securely, shared by link
- Email and SMS, sent on your schedule
- A clean record of every notification
Algebra II — sub plan.pdf
Signed link, expires after the assignment
Notifications
- SMS sent to 6 substitutesAlgebra II · Tue May 66:00am
- Taylor R. claimed the jobNotified Mrs. Henderson6:02am
- Coverage confirmedAdded to the calendar6:02am
Comments in context
Communicate in one place, where it matters
Every coverage request carries its own thread. The teacher leaves notes for whoever covers, the admin confirms, the sub asks a question, all on the request itself instead of scattered across texts and email.
- A comment thread on every coverage request
- Teacher, admin, and substitute on the same page
- No more digging through group texts to find the detail
Three roles, one record
Made for the people in the building
Everyone sees the same coverage, framed for what they actually do. The role color follows each person across the product.
Teacher
Request coverage and get back to class
A guided flow walks you through the request, attaches your plan, and tracks your time off.
- Two-minute guided request
- Attach lesson plans inline
- Watch your PTO balance update
Substitute
Claim the jobs that fit your day
See open jobs the moment they post, with the plan and the details, and claim the ones you want.
- Notified by SMS and email
- One tap to claim a job
- Plan ready before you arrive
How it works
Three steps, start to covered
From a teacher calling out to a confirmed substitute, in three steps. Most of it happens before anyone reaches the parking lot.
- 01
A teacher requests coverage
The guided flow captures the dates, the class, and the lesson plan in about two minutes. It lands in the admin queue, not a group text.
- 02
An admin approves and notifies
Open the queue, scan, and approve, one request or the whole morning at once. SubHub sends SMS and email to every matching substitute.
- 03
A substitute claims it
The first sub to claim gets the job. The teacher and admin are notified, the calendar updates, and the coverage is on the record.
The record, end to end
Draft
Awaiting approval
Coverage approved
Finding coverage
Coverage assigned
Coverage completed
The outcome
Minutes, not morning phone calls
~4s
to bulk approve a morning
One queue, one confirm
2min
to request coverage
The night before, guided
4
calendar views, one source
Month, week, day, agenda
6am
notifications go out
SMS and email, on schedule
Figures are illustrative of the workflow SubHub is built for, not a customer guarantee.
Get coverage handled
Quiet the 6am scramble for good.
Bring your school onto a calm system of record. We will walk your team through a real coverage flow, end to end, in under thirty minutes.
Plan is attached. Whoever covers can skip the lab on page 3, we will run it Friday.
Approved and sent to 4 substitutes. I will watch for a claim.
Claimed it. Got the plan, see everyone Monday.